Use our Community Room

HI Boston is committed to opening its doors to Boston and the world.

HI Boston welcomes local organizations to use its Community Room for events and community functions. The purpose of the Community Room is to establish an atmosphere that promotes community interaction within the hostel and intercultural awareness. From travel workshops to community meetings, we encourage nonprofits to utilize the space and provide programming that will attract hostel guests and community members alike.

The Community Room cannot be requested more than 180 days in advance or less than 10 days before the day of the requested event. HI Boston does not establish rental contract of more than a year with host organizations. Please indicate if you are a nonprofit organization.

Room layouts

Audio visual options include an overhead projector, a microphone system and wireless internet. Haley House is HI-Boston's preferred food vendor.

Community Organization Responsibilities

• Organizations may host community meetings in the Community Room six times per year.
• Organizations cannot charge an admission fee for events held in the Community Room.
• The Community Room is not available to partisan-political organizations.
• Organizations are not permitted to hold religious services in the Community Room.
• The event contact person from your organization must be available to be given a brief orientation of what is expected prior to and at the conclusion of your meeting.
• We ask that a member of your staff greet guests at HI-Boston's entrance to direct them to the room in which you're meeting.
• If a publicly promoted event, the agency representative should record the number of guests in attendance in accordance with HI-Boston's monthly reporting procedures.
• The hosting community organization is responsible for selecting the setup layout of the Room so HI-Boston can inform its housekeeping staff to prepare the room for the intended event. The Standard floor plan is posted in the room.
• Paper, decoration or other items cannot be taped or otherwise attached to the doors, walls, or ceilings of the Room without prior permission of HI-Boston.
• Only registered guests and staff are permitted beyond the public area on the first floor.
• Food & Beverages are permitted in the Community Room but at the conclusion of your meeting, please clear the tables of all cups, plates, napkins and dispose of in the trash receptacles provided. If the space is left in an unsatisfactory condition, there will be a minimum cleaning charge of $25.00.
• Please ask your guests to be respectful of guests and other visitors to HI-Boston.

Community Room Request

Fill in the details below and press the button: your email app opens with the request ready to send to HI Boston.